Privacy Policy

How we collect, use, and protect your personal information

Last Updated: January 1, 2026

Introduction

Akasaka International Accounting ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site or use our services.

Information We Collect

Personal Information You Provide

We collect information that you voluntarily provide to us when you:

  • Fill out a contact form or lead form on our website
  • Send us an email or other communication
  • Request information about our services
  • Engage our professional services

This information may include:

  • Name
  • Email address
  • Phone number
  • Company name
  • Business address
  • Any other information you choose to provide

Information Automatically Collected

When you visit our website, we may automatically collect certain information about your device and usage, including:

  • IP address
  • Browser type and version
  • Operating system
  • Pages visited and time spent on pages
  • Referring website addresses
  • Other diagnostic data

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our website and hold certain information. Cookies are files with small amounts of data which may include an anonymous unique identifier.

For more information about how we use cookies, please see our Cookie Policy.

How We Use Your Information

We use the information we collect for various purposes, including:

  • To respond to your inquiries and provide customer support
  • To provide, operate, and maintain our services
  • To improve, personalize, and expand our website and services
  • To understand and analyze how you use our website
  • To develop new products, services, features, and functionality
  • To communicate with you about services, updates, and other informational messages
  • To find and prevent fraud
  • To comply with legal obligations

Who Has Access to Your Data

Internal Access

Access to your personal information is limited to employees and authorized personnel who need access to perform their job functions. Our team members are trained on data protection and confidentiality.

Third-Party Service Providers

We may share your information with third-party service providers who perform services on our behalf, including:

  • FormSubmit: We use FormSubmit.co to process form submissions. Their privacy policy applies to the data they process during transmission.
  • Google Maps: We embed Google Maps to display our location. Google's privacy policy applies to data collected through this service.

These third parties are contractually obligated to keep your information confidential and use it only for the purposes we specify.

Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of data in transit (HTTPS)
  • Secure storage of personal information
  • Access controls and authentication
  • Regular security assessments
  • Employee training on data protection

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including:

  • To provide our services to you
  • To comply with legal, tax, or accounting obligations
  • To resolve disputes
  • To enforce our agreements

When your information is no longer needed, we will securely delete or anonymize it.

Your Rights and Choices

Access and Correction

You have the right to request access to the personal information we hold about you and to request correction of any inaccurate information.

Deletion of Your Data

You have the right to request that we delete your personal information. To request deletion, please contact us at:

We will respond to your request within 30 days. Please note that we may need to retain certain information for legal or legitimate business purposes.

Opt-Out of Communications

You can opt out of receiving marketing communications from us at any time by contacting us or using the unsubscribe link in any marketing email. Note that you will still receive service-related communications even if you opt out of marketing.

Cookies

You can control cookies through your browser settings and other tools. For more information, see our Cookie Policy.

International Data Transfers

Your information may be transferred to and maintained on servers located outside of your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us:

Data Protection Officer

For data protection inquiries, please contact our Data Protection Officer at info@akasaka-tax.or.jp.